D*I*Y Planner Hipster PDA Edition

D*I*Y Planner Cards

Update : This set, and many more, are now available free at www.DIYPlanner.com. If you want the (much, much better) version 3 set, please jump directly to the D*I*Y Planner 3 Hipster PDA Edition.

The escape was carefully orchestrated. Congo made sure the coast was clear, Bonzo distracted me with his endearing rendition of Polonius’ farewell speech to Laertes, Pierre engaged my wife with the latest Daniel Smith artists’ catalogue, and Polly constructed the electromagnet that attracted the key to the cage from atop the bookshelf. They waited till after midnight, then opened the padlock and quietly crept to the Mac to get to work.

This morning I found the fruits of their labour, stacked neatly in a small pile atop the printer.

I’m hereby pleased to announce the release of the much-requested D*I*Y Planner 2 Hipster PDA Edition, a series of 34 organisational and planning templates designed for printing onto index cards (a.k.a., the Hipster PDA). These are a subset of the regular D*I*Y Planner forms, re-designed for the smaller size, and may be used either in conjunction with the full kit or as a stand-alone system. Although chiefly inspired by David Allen’s Getting Things Done, an emphasis has been placed upon tweakability and multiple methodologies. The package includes:

  • A cover, including an “if lost, please return to” form
  • A Getting Things Done Quick Reference Card, including a flow chart, a weekly review list, and a list of “Stuff” (TM, patent pending)
  • A Covey Planning Quick Reference Card, including salient summaries from First Things First
  • Yearly calendars for 2005 and 2006
  • Three variations on the monthly calendar, both horizontal and vertical
  • A weekly calendar
  • Day Keeper, a daily time management form, with timed and untimed versions
  • More Day Keeper forms, with areas for actions
  • A “GTD All-In-One” with Next Actions, Waiting For and Notes areas
  • Separate full-size Next Actions and Waiting For templates
  • Agenda cards for people or meetings
  • Someday/Maybe project and quick-list forms
  • Single- and double-line ToDo forms
  • Covey Roles and Covey Quadrant, for the top-down fans
  • Basic Project and Checklist templates
  • Shopping and Finances forms
  • Notes templates in lined and grid versions
  • Matrix, a form for writing or tracking tabular data (exercise/fitness logs, calorie counting, grades, borrowed library books, budget items, etc.)
  • A basic Contacts template, four to a sheet
  • Instructions for printing, cutting, modifying, troubleshooting, etc.

This edition is available in three different packages. Please read the descriptions to determine which one you need.

1-Up Version
This PDF package is for printing directly onto index cards. You will need the correct size and weight paper, as well as a printer that can handle 1/8 inch margins. (Many printers only have 1/4 inch margins, and will clip the edges of the forms.)
4-Up Version
This PDF package is for printing four adjacent cards onto regular letter-size (or A4) card stock, then cut using a guillotine or scissors. If you can’t print onto regular index cards without clipping, this is probably your best option. (This is the package I personally use, and it works perfectly with a decent guillotine.)
Graphics Version
This package contains all 34 templates as graphic files (8-bit PNGs, to be exact). Choose this version if you want to use your own layout program, if you want to modify the forms in any way (including changing colours, margins or text), if you want to use your own preforated forms, or if you experience problems using the above PDF files with your printer. The graphics may be edited in any standard graphics application, like Photoshop or The Gimp (which is free), and layout can be done in OpenOffice Draw (free), Adobe InDesign, Microsoft Publisher, CorelDRAW or any number of other publishing programs. (See the accompanying instruction file for tips and license details.)

I would ask that you read the accompanying documentation before sending along any questions or complaints: I’ve tried to address most formatting and printing-related issues therein.

Many thanks go out to all the D*I*Y Planner users who have provided valuable feedback over the past year, as well as to the uber-productivity mavens of the 43 Folders Google Group, whose advice has been beyond compare.

Feedback, as always, is much appreciated.

Update 1: Photo Release Kit add-on

Update 2: Job Tracker add-on

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96 Responses to D*I*Y Planner Hipster PDA Edition

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  2. Very impressive. Well done – it’s great work. I can’t wait to print a few out :D

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  4. Wow! I’ve been struggling for some time now to print DIY2.0 so as to fit my Australian binder. I’d about given up but this morning I checked out the HipsterPDA version. I grabbed the desired pages from the hi-res graphics version and layed them out in Publisher and bam….perfectly formatted and ready to trim.

    Pass on my thank to the monkeys.

  5. Excellent work! Just printed a set. I do research for work, and I adopted the GTD approach recently. The “Next Actions,” “Waiting For,” “Project,” and “Someday” folders (and now cards) are invaluable.
    Thanks,

  6. I’am really impressed by your extraordinary job. You have provided an unvaluable tool.
    Thank you from an italian GTD (and Douglas Johnston) fan!

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  9. Douglas, Again great work! I guess I’ve been using a blend of the standard DIY planner and the Hipster all along. Each morning I transfer all relevant actions and info to a standard DIY dayplanner page and keep it folded in a shirt pocket with a Pilot G-2. This way I don’t have to worry about having my planner with me at all times. Anything that comes up during the day gets recorded on it to be synced back into proper lists in the main planner that evening. The page as well gets put back into the planner for reference purposes. It works great for helping me keep track of what I’ve done on different projects throughout the day (it’s amazing how paper helps me do this, where all the electronic gadgets failed). Keep up the great work!

  10. Amazing job. Clean, clear, simple, and flexible implementation of Allen/Covey. The only suggestion I can think of is to have a project list card.

  11. Bravo pour cette remarquable contribution au rayonnement international de Terre-Neuve! :)

  12. oops! You are even work is even more masterful than I had thought. . . project card on page 29 (4-up)– you thought of everything.

  13. Ive been using index cards for the past month and love the flexibility. The preprinted cards rock; I’m going to try them out and see how they work on our printer.

    Another thought – Avery makes pre-cut laser and inkjet stock with 3 cards per page; maybe a little bit of twiddling might get a version that would work for people who can’t print directly to index cards?

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  15. I love this blog. I added your RSS feed to my new broswer Idealbroswer.com. I switched from IE, and it’s the best broswer i’ve ever used.

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  17. I am curious how people have (if ever) used the Levenger Circa notebooks in conjunction with this system. I am in search of a new and better system. I am about to take a new job where I am going to be coordinating MULTIPLE projects ar one time and the GTD system is quite intriguing.
    I LOVE the Cira notebooks – they are VERY flexible and adaptable and they look SO cool. How could I (I am sure very well) use the Circa notebooks, this DYI planner and the GTD combo – sounds like a match made in heaven. Thoughts?

    David

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  20. I have been looking for a PDA replacement and the HipsterPDA caught my eye. I had just purchased some 3×5 cards and was deciding how to organize them. The next day I you released your planner templates. I have printed them on full sheet stock and cut them out as needed. WOW this is great and so simple.

    I laminated the front of the header card and the front of the David Allen card and the back of the back card. “Have to protect the screen” This makes the HipsterPDA a little stiffer and safer without taking up too much room.
    HINT:
    Peel back the top 1 inch of the laminate backing.
    Cut off 1/2 inch or so of the backing
    Then line up the bottom of the card to the protected portion of the laminate before sticking the top down, then peel the rest off by rolling it out.
    No bubbles and perfectly aligned.

    Thanks again.

  21. brilliant — putting these into action now. i’m curious to hear what the final “PDA” of which others have put together consists. Mine so far (keep in mind, this is the first untested model):

    Cover
    GTD/Covey, front/back
    2005/2006, front/back
    Flip Monthly, front/back x3
    Project/GTD All-in-One, front/back x3
    GTD All-in-one, front/back x3
    Groceries/Finances, front/back
    Notes, front/back x3

    Also, I’ve found the iPod belt clip that ships with iPods to be a great container for the whole thing.

  22. oh wow..this is reallly amazing. i just wish i had read this before i spent 25 bucks on a box of avery perforated index card stock. i had no idea my printer (canon i860) could print single index cards directly. i tried it last night and it looks fantastic!

    great job….you have many thankful readers.

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  26. Super job on those templates!

    I too have been working on some, you can see them at my site.

    (Go direct: http://radio.weblogs.com/0114670/)

    I thought it would be cool to have a way for folks to share them, but am not sure what would be the best way to go. Formatting issues are a stickler. Mine were not meant for 3×5 cards.

    Perhaps the graphic version you did might get around that.

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  30. This will be great with my Levener Pocket Briefcases.

    Thanks

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  36. nice!

    i’ve made myself a photoshop layer with printing marks so that i can easily make my own arrangements and center the various pages correctly. i’ve added a 1.2cm margin on left and right so i dont have to take the clip out.

    the only thing i would (might) do differently is the yearly calendar. ie. landscape, 2 pages (like your monthtly_flip), 6 columns (on one side Jan-Jun, other Jul-Dec), 31 lines, dates on the left of each column, gray colored on week-ends… i started working on it but i’m no photoshop pro and illustrator would be much simpler… if only i had the source ;)

  37. oh, and another thing, adding on the side dark areas for each category, at different heights, like they often do for reference books and dictionaries so that you can easily find your way around.
    i’d use the following categories, each at a different height
    - calendar pages
    - next action/waiting for pages
    - project pages
    - notes pages (or no mark, cause they’re also used elsewhere)

    not sure it’s clear, the idea is to cut through them so you see them by simply looking at the side of the hpda…

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  39. btw, there’s one thing you can’t do with a hipster pda is surf the web…

    so i figured out a way to surf the web using paper, it’s available on http://www.webminutes.org/

    i run it everyday, print the output and read it in the train coming back from work… well you might notice it’s in french but i’ve been meaning to have an english version (among all the other improvements needed) so let me know if you’re interested (it might help me get started… in august maybe…)

    check out the “screenshots”

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  42. You have just provided me with exactly what I was looking for. You are a wonderful human being.

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  44. And it looks like they will also work in pocket-size filofaxes. Great. Thanks.

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  50. Great work! I used the 4-Up Version to print on A4 paper. But unfortunately I could not see the thin lines where to cut the paper. Maybe theres a way to make them a little darker in the next version. Thank you very much!